![]() The party who has purchased this freight will need to have its “Tax ID/Vat Number” furnished to the first blank space in the “Sold To” section. This will be handled in the “Sold To” section. Four blank spaces have been supplied for this purpose: “Company Name,” “Address,” “City, State/Province,” and “Postal Code/Territory.” Finally, we will report the Telephone Number where the Contact may be reached on the line labeled “Phone.” The Buyer of the freight being shipped should also be documented. ![]() Next, we will supply the Name and Full Address of the Company receiving this shipment. Enter the Consignee’s Tax Information on the first blank line here “Tax ID/Vat No.” The “Contact Name” of the person who will act as a point of contact when corresponding with the Receiving Party should be entered on the second blank space in this section. The second section of this form will seek some definitions to the Entity and Address where this freight must be shipped. Enter the reason why this Freight is being shipped to the Consignee.ģ – Give An Account Of The Consignee And Buyer This freight may be a Sale, a Gift, a Repair, an Exchange, etc. Finally, the “Reason for the Export” requires some definition. Make sure to report all such terms accurately. This can include a Due Date of payment, who is responsible for insurance, shipping, etc. The “Terms Of Sale” line requires the conditions placed on the Buyer’s Payment. ![]() Enter the “Invoice Number,” “Purchase Order Number,” “Terms Of Sale,” and “Reason For Export.” The Invoice Number and Purchase Order Number will both be generated (typically) at the time the Buyer/Seller transaction occurs. The next three lines are internal to the Shipper. If a Letter of Credit is involved, it will be important this “Date” is accurate. The “Date” will refer to the Calendar Date of the transaction between the Buyer and the Seller. It is imperative that you transcribe these numbers exactly as they were given to you on these lines. The first is the UPS assigned “Waybill Number” which appears on the UPS generated shipping labels while the second is the 11-digit version of this number also supplied by UPS (“Shipment ID”). Now that the Shipper’s Name and Address have been supplied, continue with a Contact Telephone Number on the blank space labeled “Phone.” Several numbers defining this shipment should be at the disposal of the Shipper by the time this invoice is worked on. The Name of the individual who will act as the liaison for the entity shipping this freight will have to be supplied to the space labeled “Contact Name.” The Legal “Company Name” of the Shipper must be entered on the third blank space along with this entity’s Shipping Address on the fourth, fifth, and sixth blank spaces (labeled “Address,” “City, State/Province,” and “Postal Code Country/Territory”). If a Vat Number applies, you may also supply this information. Begin with the line “Tax ID/VAT No.” Here, you must enter the Business Entity’s Tax ID Number. The first box, titled “From,” will need some information regarding the entity shipping freight. If doing so, make sure to report the information required legibly in blue or black ink. ![]() Otherwise, this form will open in an up-to-date browser as a PDF where you may print it to enter information manually. If you have a PDF editor, you can use it to enter information directly onscreen. ![]() You may either click the button labeled “PDF” or the “ Adobe PDF” link to obtain a workable copy of this template. Locations – Schedule a Pickup – 1-80 How to Writeġ – Obtain This Form Template Using The PDF Button You can also view more information about Understanding Customs or International Shipping Forms.Invoice Attached Save email template Send If you would like to fill out the commercial invoice on your own, without the aid of our shipping tool, we made a guide to help walk you through it. If you need an account, you can open one here and will be automatically enrolled.) Otherwise, be sure to print out three copies of the commercial invoice and include it with your package. (To enable Paperless ® Invoice, go to your account details screen. We can transmit your commercial invoice digitally if you have a UPS account. It is important to provide accurate and specific information in order to avoid customs delays. Our shipping tool will help you fill out your commercial invoice as you’re creating your shipping label. It is the primary form used for importation control, valuation and duty determination. The commercial invoice (or pro forma invoice) is required for all cross-border shipments (except for documents that have no commercial value). ![]()
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